6 Best Cloud Storage Providers to Free Up Device Space

Running out of space on your devices? Whether it's photos, videos, or work documents, local storage fills up fast. That’s where cloud storage comes in—giving you a secure, convenient way to store data online and access it from anywhere.

For small to medium businesses (SMBs) in Newcastle, Australia, cloud storage isn’t just about saving space—it’s about improving collaboration, data security, and productivity. Below, we break down the best cloud storage providers for both individuals and businesses looking to stay organized and efficient.

What Is a Cloud Storage Provider?

A cloud storage provider is a company that offers remote data storage services via the internet. Rather than keeping everything on your device or local server, your files live in the cloud—accessible from any device, anytime.

With features like encrypted access, real-time file sharing, and scalable plans, cloud storage has become essential for SMBs managing remote teams or dealing with growing data needs.

There’s a wide range of providers available. Some focus on personal use with free plans and simple features. Others are designed for business, offering advanced collaboration tools, administrative control, and enterprise-grade security. Understanding what’s out there helps you choose the right fit for your business or personal needs.

How Cloud Storage Improves Productivity

Cloud storage does more than free up hard drive space. It’s a powerful tool that improves how teams work, especially when supported by a reliable IT provider.

Centralized File Access

No more digging through different devices or emails to find files. With cloud storage, everything is in one place. Whether you're in the office or working remotely, access is seamless.

Real-Time Collaboration

Tools like Google Drive and OneDrive allow multiple users to edit documents at once. Your team can share feedback, make updates, and get work done faster—without the back-and-forth of email chains.

Built-In Security

Most providers offer two-factor authentication, encrypted transfers, and customizable sharing settings. These features protect your data while keeping it easy to manage.

Flexible Storage Plans

Cloud platforms let you start small and scale up as needed. This is especially helpful for small to medium businesses that are growing or have fluctuating storage needs.

For SMBs in Newcastle working with a managed service provider like Crossover IT, cloud storage is often part of a broader solution—making it easier to set up, monitor, and protect your digital environment.

Top Cloud Storage Providers in 2025

Here are six of the most reliable and feature-rich cloud storage providers available today:

1. Google Drive

Best for Google Workspace users
With 15 GB of free storage and seamless integration with Google Docs, Sheets, and Gmail, Google Drive is a go-to for individuals and teams using Google Workspace. Paid plans offer more space and added features.

2. Microsoft OneDrive

Best for Microsoft Office users
OneDrive works effortlessly with Word, Excel, PowerPoint, and other Office apps. It’s a smart option for businesses already invested in the Microsoft ecosystem. Plans include 5 GB free, with business packages offering expanded storage and admin tools.

3. Dropbox

Best for file sharing and version control
Dropbox remains a favorite for its simple file-sharing tools and real-time sync. It’s especially useful for teams that frequently collaborate on files across devices. The free tier includes 2 GB of space.

4. Apple iCloud

Best for Apple users
If your team works with iPhones, iPads, or Macs, iCloud makes syncing files, photos, and emails straightforward. With 5 GB of free storage, it’s a great companion to the Apple environment.

5. pCloud

Best for long-term storage
pCloud stands out with its lifetime subscription model—pay once and store forever. It’s a solid choice for individuals or businesses that prefer predictable costs over monthly fees. Free plans start at 10 GB.

6. Box

Best for business and enterprise users
Box is built with business in mind. It offers strong security, file-sharing controls, and integrations with tools like Slack and Microsoft Teams. Its focus on compliance and collaboration makes it ideal for SMBs and enterprises alike.

Choosing the Right Cloud Storage for Your Business

Not all cloud storage providers are built the same. Consider the following when deciding:

• Platform compatibility: Does it integrate with the tools you already use?

• Team size: Are collaboration features available for multiple users?

• Security needs: What encryption and access controls are included?

• Support: Will your IT provider help manage and troubleshoot issues?

For SMBs in Newcastle, having a managed service provider like Crossover IT can take the guesswork out of choosing and implementing the right cloud storage solution. We help you weigh your options, migrate your data, and ensure everything stays secure and accessible.

Free Up Space and Get More Done

Cloud storage isn’t just a convenience—it’s a necessity for any modern business. Whether you're a solo entrepreneur or managing a growing team, the right storage solution can improve your workflow and keep your data safe.

If you’re unsure which platform fits your business best, reach out to Crossover IT, your local MSP for SMBs in Newcastle, Australia. We’ll help you choose, set up, and manage your cloud storage so you can focus on what matters—running your business.

Need help choosing a cloud storage provider?

Contact Crossover IT today for tailored, expert advice.